Volunteer for the Vipers Lacrosse Club!

VOLUNTEERING

San Jose Vipers Lacrosse is a non-profit organizations and runs entirely on volunteers. In order for our club to be successful we need your help!

Every family is requested to perform a volunteer job at the club or team level.

TEAM Level Volunteer Positions - click here

CLUB Level Volunteer Positions - click here

BOARD Level Volunteeer Positions - click here

Volunteer Positions at the Board Level

President:

Shall be thoroughly familiar with the Constitution, By-Laws, Rules and Regulations of the NCJLA organization and its affiliates. Shall prepare the agenda and preside over all meetings of the Organization. Shall comply with the duties of this office as established in the Constitution and By-Laws. Shall ensure separation of duties and act to eliminate and prevent conflict of interest situations.
 

Vice President of Operations:

Shall likewise preside over Board and general meetings in the President’s absence. Shall assist the President with the business of the Organization when called upon to do so. Shall be responsible for the effective operations of the standing committees. Shall act as Viper Club representative with the NCJLA. Attend league meetings and report back to Board about changes within the league. Oversee the day-to-day operations of the club including but not limited to registration, uniforms, team coordinators and volunteers.

Treasurer:

Shall maintain and record all financial transactions of the Club. Shall ensure all bank accounts utilized by the Organization are reconciled and submit a written report summarizing the activity of the accounts to the Board at each Board meeting. In the event of a planned absence from a meeting, the report is to be submitted to the President no later than the morning of the Board meeting. All checks in excess of $1,000 drawn on any Club checking account shall require the signature of at least two (2) officers. Shall prepare books for tax returns by March 31.

Secretary:

Shall be responsible for preparing accurate records of all meetings and maintaining the Clubs files. Shall handle correspondence. Shall maintain an updated version of the NCJLA and Viper Club Constitution, By-Laws, and Rules and Regulations.

Coaching Director:

Shall be the liaison between coaches of all age groups with the Club and the Board. Shall obtain and assign coaches for all teams in the Organization. Shall arrange clinics and meetings, etc., necessary to assist coaches in performing coaching duties. Shall inform coaches of all rules and regulations of this Organization and its affiliates. Shall recruit and mentor all age group coordinators. Shall coordinate with appropriate personnel to ensure that required equipment and fields are available and ready for use. Shall schedule all games. Shall coordinate with the Fields and Equipment Directors to ensure that required field lining and equipment are available and ready for use on game day and practice schedules.

Fields & Equipment Director:

Shall be responsible for securing and preparing all playing fields. Responsible for assessing field conditions during inclement weather and providing a means of communicating game status to the general membership. Shall be responsible for purchasing, distributing, maintaining and storing all goals, cones, field marking equipment and other equipment provided by the Club.

Fundraising Director:

Coordinate fundraising activity for the club.  Communications Director/Web Master: Shall form the normal channel of communications between the membership and the Board of Directors, including mailing, distribution and reproduction coordination. Shall structure and maintain the league’s web page.

Advertising & Recruiting Director:

Shall be responsible for seeking out appropriate media for advertising Viper Club Clinics and Registration targeting new players. Work with local schools and businesses to promote and solicit flyers. Establish an opening day event for the club.

CONTACT Vipers Lacrosse Club
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Volunteer Positions at the Club Level

Registrar:

Shall be responsible for the registration of all Viper Club players. Shall provide the Board with membership numbers by age groups and by category such that teams can be formed.
 

Scheduling Director:

Work with other clubs to establish Viper schedules for the season.

Apparel & Uniform Coordinator:

Shall be responsible for ordering all uniforms and apparel for Club. Work with Team Apparel coordinators to consolidate individual team orders.
 

Snack Shack Coordinator:

Shall be responsible for facilitating approximately 3 events throughout season. Purchase necessary supplies and equipment needed to support the days event. Work with individual team volunteers to schedule shifts.
 

End of Season Party Coordinator:

Shall be responsible for coordinating end of season party as a Viper Club event. Work with individual Team Party Volunteers. Facilitate player awards (trophy, metals, etc.)

Team Level Volunteer Positions

Team Coordinator

• Create team roster for parents and update coaches binder (Coaches’ binder needs the following: Roster of player emergency information, copies ofmedical release forms, copies of permits for fields and copies of coaches’PCA certificates.
• You will be to be the right hand person to the coach.
• Home games: Confirm referees & game time 4 days prior to game day. Contact visiting coach or team coordinator and confirm game date, time,location, directions and color of uniform (so as to avoid duplication). Find this information at www.sportability.com – enter NCJLA under search criteria
• Away games: Generate a map and email all team players/coaches confirming location and game time, 4 days prior.
• Responsible for initiating phone tree for game location changes or rainouts.
• Remind volunteers of their duties 1 day prior to game day
• Enter home game scores into Sportability and verify away games were enteredcorrectly.

Team Coordinator Assistant

• Make sure that all parents are signed up for volunteer jobs. (template will be provided).
• Assign parent volunteers for field lining to the weeks your age group has.
• Establish a team phone tree (Confirm team phone numbers & cells for call tree, needs to be done the first 1-2 weeks of practices in the event of rain outs)
• Pick up and distribute uniforms to new players.
• Schedule parents to provide EZups as needed for games.
• Help team coordinator and takes care of incidental tasks that may arise
• Support role to Fundraising Coordinator by assigned parent volunteers to the misc. jobs and be a coordinating point for your team as fundraising activities arise.
• Make sure that shifts at the snack shack are covered on key home days and be be prepared to work a shift as needed.
• Support other fundraising activities and provide assistance for Opening Day activities.

Field Duty

Scorekeeper and Timer

• Home games
  • Scorekeeping (1 person per game)
  • Time keeping (1 person per game)
• Away games
  • (1 person per game)

Game Readiness

• On home game days (approx. 6): setup the score table and time clock.
• Bring small cooler with 2 waters for the referees (to be located at the score table)
• Arrange for EZ ups to be brought to the field for scorekeepers table & players
• Setup goals and cones on game. (Applies to the first game of the day, setup one hour prior to game time.) Place balls at goal lines
• Tear down goals and cones at home games only (when we are the last game of the day)
• Field and ball sweep schedule (Kids and parents do a final check prior to leaving field.)
• You will be considered our “Field Marshall” and will need to monitor activities and provide information to visiting teams. Please remain in the vicinity of the scorekeepers' table for the duration of the game.

Fundraising Volunteers

End of Season Party Coordinator

• Help coordinate venue & party details working - ideally this would be a Viper Club event and all ages would be working together.
• Handle potluck sign ups for your team
• Order medals for club

End of Season Party Volunteer